Modern Inventory Management: QR Codes + NFC + Mobile Technology

What Is New In QR Inventory: Additions To Streamline Inventory & Asset Tracking

We are constanly adding new features to QR Inventory software to further optimize inventory management and asset tracking process for small businesses, make it easier for businesses to integrate QR Inventory into their workflow. This is a list of recently added features. Want to suggest a feature? Let us know

New features of QR Inventory

Leased Asset Edition Of QR Inventory

QR Inventory Leased Assets Edition makes it easier to manage assets that you lease out / rent out to other companies or which are borrowed and returned by company employees. Leased Assets Edition allows you to categorize assets, bulk enter assets by scanning in serial numbers, track an entire life cycle of each individual asset as well as assets inventory, create and receive reminders on events such as warranty expiration or upcoming preventive maintenance, and more. As with the standard QR Inventory, you can track assets in the office or in the field, at customer sites using regular smartphones as barcode scanners / data collection tools, and access real time asset information via a web dashboard from anywhere.     Details
 
New features of QR Inventory

Asset Information Update On The Smartphone

Users with administrative privileges can now not only review, but also update asset or equipment information on a smartphone (for example, update equipment status). They can also take photo(s) with a smartphone and attach them to an asset or equipment.
 
New features of QR Inventory

Bulk Assets Entry

If you periodically receive multiple assets that are the same in everything except serial number (these can be anything from video cameras to hard drives to work tools), you do not need to enter each item individually. Fill out all the information, then paste a list of serial numbers / unique IDs, or scan them in - and all assets are in the system!
 
New features of QR Inventory

Linked Asset Transactions

New Transaction Cycles module allows you to link asset transactions that always happen in the same order in one cycle. The cycle can be as simple as lease and return an asset, and more complex spanning multiple transactions. When processing transaction that is a part of a cycle, you can see all data filled out during previous steps of the cycle, and review the whole cycles together rather than individual unrelated transactions.
 
New features of QR Inventory

Inventory Storage Locations

Get a better control of inventory storage locations, such as warehouses, service vans, tool cribs, palets, etc. Enter custom information that you need to keep track of (e.g. address, license plate number, etc.). Divide locations into groups for easier management, and see what inventory you have in each location group (e.g. what is located on the service vans, and what is in the warehouses).
Immediately see detailed information on each location, current inventory stock and recent transactions.
Enter manager's e-mail so that each warehouse / location manager receives a low inventory alert for his / her location.
 
New features of QR Inventory

Accounting Module: Purchase Orders & Invoices

A new accounting module automated invoicing and purchase order creation process. Purchase orders are created automatically when inventory stock falls below reorder point. As you receive purchase order, inventory stock is updated and inventory transaction is created.
You can create invoices with several clicks based on recorded QR Inventory transactions. Select client, job or project, optionally date range - and all parts and materials that were used for the job, client or project are instantly added to an invoice. Edit invoice as needed and submit to the client. Monitor payment status, immediately see outstanding and overdue invoices. Check out QR Inventory accounting module here.
 
New features of QR Inventory

Stocktaking, Physical Inventory Count, Fixed Assets Audits

QR Audit will help you conduct stocktaking, physical inventory count, fixed assets audits fast and error free. Employees take stock by scanning assets and inventory with their smartphones. Scanned batches are sent directly to the secure cloud, eliminating data loss and a need for double entry.
Make sure all your assets and inventory are accounted for, identify discrepancies and missing items. Adjust on hand inventory based on the audit results.
QR Audit can be used as a stand alone software or along with QR Inventory. Get more information on QR Audit
 
New features of QR Inventory

Support For NFC Tags

Now you can use NFC tags for asset tracking and inventory management, along with QR codes and barcodes. Using NFC tags is very helpful if you need to process high volume asset or inventory transaction. NFC tags reading is much faster than barcode or QR code scanning. All you need to do is touch NFC tag with a smartphone - and the item is instantly added to the transaction. NFC tag does not even have to be in line of sight of NFC reader - it can be inside a packaging or casing.
If your assets or inventory transactions include 50+ items, you will save a lot of time / work hours by using NFC. And the only hardware you need is NFC enabled smartphone. More on NFC inventory management module.
 
New features of QR Inventory

Assemblies - Track Work In Progress

New addition to Assemblies & Kits Module of QR Inventory software allows you to build assemblies from parts, track work in progress and track serial number of assets installed on an assembly.
 
New features of QR Inventory

Add New Asset By Scanning QR Code Label

There are a lot of situations when it is not feasible to add new assets to the database using web interface. If your assets are located in the field or customer sites, if you need to add new assets at the customer sites on the regular basis, or if you are receiving new assets in the warehouse with no computers it is much easier to be able to add asset using a smartphone. This new addition to QR Inventory allows you to do just that.
You can scan a QR code or barcode label on the asset (if assets are not labeled, stick QR code label with a sequential number) and enter details right on the mobile phone. Need to have image(s) to accompany asset record? Take photo(s) with the smartphone and upload them to the server along with the asset information. The whole process is fast, easy and error-free. Read more on new asset entry in this blog article.
 
New features of QR Inventory

Select Asset Name & Group From DropDown List

If you are tracking assets rather than inventory, you may have just a handfull of different asset types (for example video camera, hard drive, iPhone, credit card reader, etc.) but a lot of individual assets of each type to track. In such situation it is much easier to select asset name from a list then to enter it manually each time - in addition to extra typing you may end up with asset names misspelled and one asset type showing under several different names.
New autocomplete feature of QR Inventory will show you a list of assets already entered as you type in the name or group name, so that you could select asset name and group from the list. This feature is available when you enter new asset via the web or on a smartphone using QR Inventory mobile application.
 
New features of QR Inventory

QR Inventory is Integrated With Xero

QR Inventory is now integrated with Xero - an online accounting software for small businesses. You can create invoices and bills in Xero based on QR Inventory transactions in a few easy steps. Read More...
 

Equipment Maintenance and Service Option

QR Maintenance is a new software product built on top of QR Inventory. It combines all asset tracking and inventory management functionality found in QR Inventory with equipment maintenance using mobile forms and QR codes.
If you are servicing industrial equipment, managing properties, need to conduct inspections of facilities or infrastructure, or need to periodically check and repair work tools or IT assets, QR Maintenance will be a good fit for you. It will help you get your service and maintenance records well organized, and find information that you need fast from anywhere. Check it out!
 

Tracking Assrts & Inventory With One Software: QR Inventory Version 2

After accumulating customers' comments for a little bit over a year we recently rolled out version two of QR Inventory software. The new version differentiates between assets and inventory, providing different workflow for each type. It also allows for different inventory storage location types (warehouses, job sites, service vans, employees, clients or anything else you need), and seamless transfer of assets and inventory between locations. Finally, it improves your ability to define what information to store, show, track, record and report using granular custom types and properties. Read more on the new features in version 2 in this blog entry.
 

Visual Documentation For Asset & Inventory Transactions

New Images & Photo module allows you to take photos within QR Inventory application and attach them to inventory transactions. This feature is useful whenever you need to provide visual documentation, for example state of the item at check out and check in, document what is broken or what had been repaired, etc.
You can also upload multiple images for inventory items and equipment. These images can be accessed by technicians in the field as part of the item specs.
 

Batch Assets & Inventory Processing

If you get multiple returns from different locations, you can now process them all in one transaction. Instead of processing each item separately, you can choose to transfer all items from their respective current locations to a selected warehouse, and scan them all in. QR Inventory will find current location for each item and process return.
 

Track GPS Location of Assets & Inventory Transactions

QR Inventory now automatically tracks GPS location of QR codes / barcodes scanning. Human-readable locations of the transactions (city, state) are included in the reports. In addition, you can map locations of transactions and item movements using custom selection filters.
 

Streamlined Inventory & Assets Labeling / Initial Stock Entry

New initial entry option allows you to label assets and inventory, scan the label with a smartphone, associate a label with a specific asset or inventory and enter location and quantity all in one swipe. Initial inventory entry can be very tedious and time consuming - but this new feature of QR Inventory makes this process fast, painless and error-free.
 

QR Inventory is Integrated With Intacct

QR Inventory is now integrated with Intacct - a cloud based accounting system for small and medium size businesses, known for its flexibility and ease-of-use. Integrated QR Inventory - Intacct solution allows you to automate transition from inventory transactions to financial transactions. You can automate creation of purchase orders and invoices, update relevant accounts in general ledger based on assets and inventory transactions created in QR Inventory    >>Details
 

QR Code Labels: Generation, Printing, Layout

New QR Codes label designer makes generating and printing QR code labels from QR Inventory a breeze. You have an option to do labels layout within the program and download ready-to-print pdf, download generated QR codes in bulk, or generate and print QR code labels one at a time.
You can print QR code labels which are already linked to a specific item, or generate and print labels which you can associate with any item at a later date. The latter option makes initial items labeling much faster - you can stick any label on the item and then associate it with an asset or inventory item with one scan.
 

Bulk QR Codes Download / Printing

In addition to printing QR codes for inventory items from the web page one at a time, you can now download zip archive with QR codes for all assets and inventory items (or filter items by keywords to download a subset), and bulk print them offline.
 

Error-Proof Assets & Inventory Transfer

You can now generate and print QR code for remote locations, and use it during assets / inventory transfer instead of manual entry. This eliminates human errors and makes recording of inventory / assets transactions faster and more efficient:
  • Scan location code to identify to / from location
  • Scan QR code or barcode on the assets or inventory you want to transfer
  • Submit the transaction
 

Track Assets & Inventory Movements

New report allows you to track assets and inventory movements. You will be able to see the history of transfers for each asset or inventory item: date, who performed the transfer, from where to where the item was transferred, and the reason for transfer if applicable. Filter the list by dates, assets / inventory, locations and / or users.
 

Asset Tracking & Circulating Inventory Module

With Asset Tracking & Circulating Inventory Module you can transfer assets and inventory between various locations (warehouses, remote job sites, event location, service vans, etc.) and people (clients, employees) with a single scan of QR code by a smartphone. With this module, you will always know where each item is, and will have accurate list of items at any location / with any person.
 

Access Asset Technical Specs / Documentation In The Field

With this addition technician can easily access all necessary technical details on asset or inventory: specifications, documentation, emergency procedures, recent repairs and maintenance, drawings and schemes by scanning QR code or barcode on the asset label. You define what information should be accessible via the web interface, and can change this information at any time as needed.
 

Granular User Permissions

If you plan to have groups of users with different roles (e.g. warehouse managers, technicians, office workers) you can now restrict users to specific locations (e.g. warehouse), and specific asset and inventory transactions.
 

Assemblies and Kits Module

New Assemblies & Kits module allows you to manage components based items: check components, check how many assemblies you can build with your current inventory, how many items you need to order to build required number of assemblies - in the field, by scanning QR code with a smartphone.
Review detailed reports on assemblies creation and usage.   Details >>
 

Inventory Count By Group

Added report to review on hand inventory by group, broken by individual items. This report is helpful when you have material in packs (containers, sacks, bolts, rolls), and need to be able to track amount of material in each pack individually, as well as total amount of material in all packs.
 

Batch Processing of Asset & Inventory Transactions

If your inventory transaction includes multiple items, you can now specify transaction details only once, and than add multiple items to the transaction - instead of repeating transaction details for each item separately. This works like a shopping cart - you can collect items to the cart by scanning QR Code / specifying quantity, and than submit entire transaction to the server.
 

Better Handling Of Rental Returns

When processing rental return you can now select matching rental transaction from the list and mark it as returned (fully or partially), rather than re-enter all information again.
 

Customizable Reports For Rented Out Items

New report to find out everything on rented out items. You can create a list of items that are rented out, and filter it by any parameter(s): which items are overdue, due in X number of day, who has them, at what location, which event, etc., etc. - filter by any custom field that you had created for rental transactions.
 

Low Inventory Alerts By Warehouse

You can now specify restocking level for inventory items either globally and / or by warehouse. Low inventory e-mail alerts, and report on items below re-order point will include items that are below re-order point globally, as well as breakdown by warehouse.
 

Want to suggest a feature that is important for your business? Please, let us know - we will consider adding it during the next round of modifications, and will let you know if / when this feature is available.


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