Office and IT Assets Tracking with QR Inventory

Office, IT Equipment Management And Tracking: Cloud Software With Barcode Scanning

Use barcode / QR code scanning to efficiently manage your office assets / equipment. Scan equipment in when you receive a new batch in the office or warehouse. Record information and take photos using a smartphone.
Check assets in and out, assign to the employees and / or locations. Perform asset audits to make sure everything is in place, identify missing assets.
Track and review an entire asset life-cycle. Manage assets inventory by type, receive low inventory alerts.

Use Barcode Scanning To Track Office And IT Assets

Track office and IT assets efficiently using barcode / QR code scanning. Use regular smartphones for barcode scanning, processing of the assets transactions.

Track office and assets efficiently using regular smartphones for barcode / QR code scanning, data entry and look up. Record receiving of the new assets, assign assets to the employees / locations. If your employees borrow and return assets for the projects, check assets in and out fast by scanning all assets and employee's badge.
Custom fields and custom mobile forms allow you to define what exact information you want to track, record and report for each type of asset transaction. Fill out mobile forms on a smartphone when checking assets in or out, take photos to document asset conditions on check out and return.

Assets Maintenance And Repairs

Track assets repairs and maintenance on a smartphone using custom mobile forms.

Create custom mobile forms to track assets repairs and maintenance. Technicians who service the assets will scan asset QR code / barcode to download relevant forms, fill the form for the task at hand and submit to the cloud.
Access maintenance records and statistics for each asset via the web dashboard. Identify assets that require repairs frequently.

Real Time Asset Information

Access real time information on a smartphone or computer from anywhere.

Need to know asset specifications, ownership trail, maintenance and service history? Access this information on site by scanning asset label or NFC tag with a smartphone. You define what information needs to be recorded and accessed via the web dashboard.

Easy Assets Labeling and Entry

Use pre-printed QR code / barcode labels to label a new asset. Enter asset into the system on a smartphone, or on the computer. Bulk enter assets of the same type.

Label assets and enter them to the database in one swipe by scanning an attached label (it can be QR code, barcode or NFC tag). Select asset name and group from the list instead of typing it in each time. This process not only speeds up assets entry, but prevents errors and mistyping.
If you need to enter multiple assets of the same type that are different only by a serial number, you do not need to enter each asset into the system one by one. Enter asset information once, then scan in all serial numbers.
Have a list of assets to enter? You can bulk import the list into the system with all custom data specific to your assets.

Easy Office Assets Check In, Check Out, Transfer

Record assets transactions using a smartphone for barcode scanning and data entry.

Scan QR code, barcode or NFC tag on an asset to check in, check out, transfer to a different location, send item to repair, discard damaged item, etc. Create custom transaction types via the web interface, and these transactions will appear on a smartphone to select from. Define what additional information you need to collect for each asset transaction type, and your employees will be able to fill it out on a smartphone when processing a transaction.
If needed, your employees can take photos and attach to the asset transaction, and collect electronic signatures.

Track Individual Assets, Asset Types and Groups

You can track and access a history of each individual asset, but also a total count of assets of each type and group in different locations.

Track assets of the same type (e.g. laptop, iPad, etc.) individually by their serial number. Access a complete life-cycle of each individual asset, from receiving to loans and returns to repairs and service to disposal.
Keep track of asset inventory (total quantity of each asset type, e.g. how many laptops) available for checking out or on hand. Access list of individual assets, as well as assets inventory at each location.

Assets Reservations

Reserve assets for the projects, clients or events.

Use assets reservation module to reserve assets for a project, client or event. Check assets reservation schedule, see at a glance if you have enough assets for the upcoming reservations.
When assets are checked out, the system ensures that:
  • if an employee checks out reserved items, he gets the right items and right quantities
  • if an employee checks out items without reservation, he won't be able to take items that are needed for the future reservations

Asset Audits

Make sure all your assets are accounted for.

Do periodic asset audits to verify that all assets are in place. An audit can be done by a single employee in his / her location, or by multiple employees at the same time in a bigger location.
Perform audit by scanning assets with a smartphone in a selected location. When audit is closed, QR Inventory will compare scanned assets with the assets "on the book", and produce discrepancies report.
Identify at a glance missing or extra assets in each location, review statistics based on multiple audits.

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See It For Yourself - Mobile Asset & Inventory Tracking In Action