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Construction Inventory Management Software With QR Codes And IoT

Smart inventory management on the construction sites using modern technologies.

Why QR Inventory Software Is A Good Fit For Construction

A QR Inventory software has all the features for a successful inventory and assets management on the construction sites.

A QR Inventory is a real time inventory system that has mobile tracking capabilities and centralized data storage. This is exactly what is needed to efficiently track construction inventory. A mobile real time inventory system allows construction companies to track inventory anywhere: on the job sites, in the service trucks, in the yard or in a warehouse, using a mobile app and QR code scanning. A mobile app is linked to a back end cloud software. This link allows for the real time updates, and ensures that all software users have access to the same live data. As a result, there are no project delays due to materials shortage or missing equipment, no over-spending on emergency purchases, and construction projects are completed on time and within the budget.

A construction company can also opt for a fully automated IoT asset tracking system and not rely on the construction workers for inventory management tasks.

Modern Tools For The Efficient Construction Inventory Management

Modern technologies incorporated in the inventory management software allows construction companies to be efficient and productive. Technologies such as QR codes, BLE tags, mobile apps, cloud software and IoT make inventory management process fast, easy and user friendly. Instead of the manual entries, job site employees scan QR codes or BLE tags to track parts and materials. They can use their own mobile phones that they are familiar with. A cloud software gives access to the real time data to all team members, on the construction sites and in the office.

IoT technology makes construction inventory management even more efficient. BLE tags, IoT sensors and IoT gateways create a fully automated tracking system. Job site employees do not need to do anything extra, and can put all their efforts into their main job. A Bluetooth IoT gateway collects data from BLE tags and sensors, and sends updates to the remote cloud server 24/7.

A QR Inventory software uses modern tools and technologies to simplify and automate construction inventory management:

Using smartphones for construction inventory management

Smartphones allow field staff to track materials, tools and equipment in real time. They can update stock levels, access live info, and place orders on-site. With the real time materials visibility you do not have delays, supplies shortages and errors.

Construction inventory tracking with QR codes or RF Tags

QR codes, barcodes, NFC or BLE tags allow for an easy tracking of the construction inventory in the field. QR codes and RF tags are scannable with the mobile phones. A QR code or RF tag scan uniquely identifies an item. There are no manual entries and errors related to the assets mix ups.

A mobile app for the real time inventory updates

A mobile app for Android or iOS is used for the QR code, barcode, NFC or BLE tags scanning, data entry and look up. A mobile app provides a link to the central inventory database and a cloud software. With the mobile app and cloud software combo all software users have live access to the up-to-date info.

A cloud software for live inventory data access

Cloud-based inventory management software allows construction companies to securely store and access live data. You have an organized digital documents that are never lost and can be accessed on demand from anywhere.

Using Bluetooth technology for inventory management automation

Bluetooth provides better automation of the construction inventory management process as compared to QR codes. You can bulk scan BLE tags with a smartphone. Bulk scanning increases speed and efficiency of data recording. There is no need to locate and scan each item as you do with the QR codes.
A combo of BLE tags and Bluetooth IoT gateways allows you to keep track of the job site assets without a need to scan or track anything manually.

Using IoT sensors for job site conditions monitoring

IoT sensors monitor temperature and humidity remotely, and report data 24/7. The IoT monitoring system is fully automated - no manual actions are required. Real time conditions monitoring on the job sites reduces waste and increases useful life of tools and equipment.

A QR Inventory software is flexible. You can pick the right set of technologies to fit inventory management needs for your construction jobs.

Increase Business Productivity With The Construction Inventory Management Software

A construction inventory management software increases productivity for the field and office employees, and creates a real time info exchange between the field and the office.

How construction inventory software increases productivity on the job sites

A QR Inventory software gives construction site employees all tools they need to be productive. Using an inventory management mobile app on the job sites, they can:

  • Track materials, tools and equipment in real time. Use mobile phones for the barcode, QR code, NFC or BLE tags scanning.
  • Have instant access to the construction assets info. One QR code scan shows assets spec sheet, pdf documents, images or drawings.
  • Fill out paperwork on the job site using mobile forms. Forms may include safety audits, equipment maintenance, quality control, inspection checklists, etc.
  • Use available digital forms for construction. You can customize these forms to fit your needs, or create your own custom digital forms.
  • Take photos for the visual documentation of assets conditions.
  • Capture GPS location and electronic signatures on the smartphones.
  • Send data from the mobile app to the back end cloud software in real time.


How construction inventory software increases office productivity

Office employees have live access to the supplies, materials and equipment on all job sites through a single web dashboard. They can review these reports via the cloud software web interface:

  • Construction tools and equipment location.
  • Up to the minute inventory stock, on the job sites, in the yard and in the warehouse.
  • Materials and equipment usage per construction project.
  • When and for how long equipment was used for each job, dates and cost for the job site billing.
  • Which job sites are low on the supplies and materials.
  • Analytical reports on the construction equipment utilization, materials usage and trends.
  • Completed mobile forms.
  • and more...

Modern Construction Inventory Management Software Is Easy To Use And Flexible

A QR Inventory software is very easy to use. No technical knowledge or manuals are required. A user friendly and intuitive interface reduces a software learning curve to the absolute minimum.

Easy to use inventory software and mobile app

  • A mobile app has a simple and uncluttered design. It has just the right functionality for the field inventory management tasks.
  • Advanced mobile app features reduce manual entries and make field inventory tracking quick and simple:
    QR code scanning
    selection lists
    hint lists
    smart data auto-fill
    photo capture
    automated data capture
    and more...
  • A cloud software interface is intuitive, user-friendly and is designed to reduce repetitive tasks.
  • Our software walk through session gets you up to speed fast so that you could become productive in no time.


Customizable inventory management process

You can configure construction inventory management software to fit your needs:

  • Define what data to store in the construction inventory system.
  • Create custom inventory flow steps specific to your business.
  • Define what data to collect on each step.
  • Create custom mobile forms and checklists for the job site paperwork.
  • Create custom alerts for various events and tasks:
    low inventory alerts
    construction assets warranty expiration
    preventive maintenance
    out of range data
    misplaced equipment
    and more...
  • Customize assets and inventory reports.
  • Customize cloud software web dashboard.
  • and more...

How Construction Inventory Management Works in The QR Inventory Software

Real time construction inventory management software has many benefits. A live view into materials stock prevents over ordering or shortages. Asset tracking helps you plan resource usage. You can be sure that you have the right equipment for each job where and when you need it. Equipment maintenance tracking increases its life span, helps you keep assets in a working order and avoid projects delays. In summary, a real time construction inventory managements helps you stay on time and on budget for all projects.

Accurate Real Time Construction Inventory Tracking

With the QR Inventory software you always have real time reports on stock level and assets usage. You can access live reports for all job sites remotely from a single web dashboard.
  

Tracking Construction Inventory With A Mobile Phone And QR Codes

Mobile technology has revolutionized inventory tracking. It offers real-time, accurate, and convenient software solutions for managing job site supplies and materials.

A QR Inventory software makes construction inventory management fast, easy and real time. Field employees use mobile devices for tracking equipment, tools and materials between the warehouse and job sites. Mobile devices are used for the barcode or QR code scanning, recording inventory receiving or usage, stock look up, data access and entry.

You can record everything that happens to the construction inventory:

  • receiving in the warehouse
  • storage and project allocation
  • deliveries to the job sites
  • materials usage per project
  • return of unused materials
  • job site assets utilization
  • tools check in and check out
  • and more...


Mobile devices transfer data to the back end cloud software in real time.

Administrators in the office have a full view of all job sites, warehouses and other storage locations:

  • current stock
  • transactions history
  • monetary value of the stocked and used inventory
  • materials usage per job
  • how long an asset was in use for each project
  • trends and statistics
  

Tracking Construction Inventory With NFC Or BLE Tags

Take construction inventory management to the next level of automation with NFC or BLE beacon tags.

A QR Inventory software gives you a choice of inventory management technologies. You can use QR codes, barcodes, NFC or BLE tags as line items identifiers. You can use smartphones, tablets or IoT gateways for the real time inventory tracking and link to a back end cloud software. If QR codes based inventory management is still time consuming for you, you may want to replace QR codes with NFC or BLE tags.

  • NFC tags, unlike QR code or barcode labels, do not require focusing of the smartphone camera. They can be scanned fast, just by touching each item with a smartphone. No direct line of sight is required - a tag can be inside a casing or packaging.
  • BLE tags further automate construction inventory management process. With the BLE tags you do not need to scan individual items. You just click a button in the inventory management mobile app to add all items to the batch.


No matter how many assets you need to move, only two clicks are required to record the transfer. The first click detects all assets and inventory labeled with the BLE tags and adds them to the batch. The second click submits an entire batch to the backend cloud software.

More on Bluetooth Inventory Management In Construction
  

Parts Inventory Management For Construction Projects

Make sure you always have spare parts available and know where they are located.

Spare parts inventory management ensures that you always have required parts on hand for the maintenance and repair jobs. Missing spare parts lead to the delays in repairs or maintenance, which in turn delays construction projects completion.

In the QR Inventory software you can to keep track of the spare parts in real time using a mobile app and smart tags (barcodes, QR codes, NFC or BLE tags). Job site employees can track parts deliveries, loading spare parts to the service trucks, and using them for the jobs. As soon as part transaction is recorded in the mobile app its stock is updated in the central database.

If a required part is not available on the service truck, a construction site worker can quickly check part availability in the other locations in a mobile app. He can quickly get a required part instead of ordering a new one and waiting for the delivery.

More on Parts Inventory Management

Maintain Just The Right Inventory Stock On The Construction Sites

Construction inventory management software helps you manage supplies for each job. Reduce jobs cost by not having overstocked materials. At the same time make sure that there are no project delays due to lack of supplies. Use construction inventory software for the efficient materials procurement. Keep track of materials fulfillment and timely deliveries to the job sites.
  

Low Inventory Alerts

Construction inventory management software ensures that needed supplies for each job are available. It also helps you minimize excess inventory and related costs.

A construction inventory management software will not let you run out of materials on the job site when you need them the most. You can set re-order points for the parts and materials, globally or per site. Once stock level reaches re-order point you get a low inventory alert. You can opt for auto creating a purchase order when stock level falls below re-order point. Once a purchase order is created you can keep track of the order fulfillment. Set due date, and receive an alert if a purchase order is not fulfilled on time.
  

Non Stock Parts And Materials Management For Construction Projects

Construction inventory management software allows you to track unique, non-stock parts and materials. You can track non stock parts from delivery or fabrication to the installation on the job site.

Construction projects often require tracking of the non-stock parts and materials. This non stock inventory is unique to each construction project. You may order non-stock materials from a vendor, get it from the customer or fabricate internally.

A QR Inventory software allows you to easily track non-stock parts and materials. You can import a commitment list for each project into the construction inventory software. As you receive the materials, track deliveries in the mobile app using a QR code or barcode scanning. At any moment you can check what you got and what is still missing.

Once non-stock inventory is in, use a mobile app to track it through the process. Track storage location, fabrication steps, delivery and installation on the job site. You can review real time reports on the project status, check WIP inventory and production process history.

More On Non-Stock Construction Project Inventory
  

Inventory Stock Access And Ordering On The Construction Sites

Order inventory to the construction site with a mobile app and QR code scanning. Avoid project delays due to materials shortage.

Give construction site employees a tool that helps them do their job efficiently. If an employee is missing a part or supplies that he needs for a job, he does not need to wait. One scan of a QR code will show him stock of the missing parts or materials in all locations. He can then get the required inventory from the closest location fast.

A field inventory requisition module streamlines your internal purchase order process. It starts from placing inventory request in the field using a mobile app. The order goes to the online approval and processing. Approved materials are delivered to the job site and are tracked with the QR code scanning. A QR code scan adjusts stock level and updates a purchase order.

A streamlined field ordering process ensures that all job sites receive needed supplies without delay. A control of the ordering process prevents unauthorized and excessive ordering.

Construction Inventory Software Integrations

Integrating construction inventory management software with other systems can greatly enhance efficiency. Integrations allow software systems used for the construction projects to exchange data automatically. With integrated software systems you do not need to do extra work, such as manual data entries.
  

QR Inventory - Procore Integration

A QR Inventory software is integrated with Procore. Procore is the popular construction project management system. Using this integration, you can send job site data to Procore daily logs. Once a relevant transaction is recorded in the mobile app it is routed to Procore. You can record deliveries to the job site, materials usage, equipment usage, and more.

Photos that you added to the transaction will appear in the Procore daily logs as attachments.

With this integration Procore users always know real time job site inventory status. They do not necessarily need an access to the QR Inventory software. And you do not have to do double entries recording daily logs data.

More On Procore Integration

QR Inventory - QuickBooks Integration

QuickBooks integration allows you to automate creation of invoices, bills and purchases. Once you receive items in the QR Inventory software, a bill or purchase is created in the QuickBooks. Once you use or sell the items, an invoice is created.

You can also opt for semi-manual creation of the financial transactions in QuickBooks. This will allow you to review and edit data before submission.

A QR Inventory software is integrated with QuickBooks Online and QuickBooks Enterprise.

More On QuickBooks Online Integration

More On QuickBooks Enterprise Integration


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